PDF to Excel Converter

To convert PDF to Excel, add your file to the box above and press Convert to Excel. In a few seconds you get an editable workbook where every table sits in real cells, numbers are real numbers you can add up, dates are real dates you can sort, and merged headings, bold text, colours and borders look the way they did in the document.

It works on reports, invoices, price lists, bank and credit card statements, timetables, research papers and government forms, whether the file was made by a computer or scanned on a copier or photographed with a phone. You can check the result in a spreadsheet-style preview before you download it.

Most free converters do one of two things: they turn every line of the PDF into a row of text, which leaves you with columns that do not line up, or they paste an image of the page into the workbook, which you cannot edit at all. This PDF to Excel converter reads the structure of each page instead. It finds the ruling lines of a table, the edges of its cells, which cells span several columns or rows, and how text lines up when a table has no lines at all.

The result is a workbook you can work with straight away. Totals can be checked with SUM, columns can be filtered and sorted, and charts can be made from the data without retyping a single figure. Because the conversion runs on a dedicated server, a phone gets exactly the same quality as a powerful computer.

A PDF is made for printing, not for data. Inside the file there is no table at all, only instructions such as draw these letters at this position and draw a line from here to there. Copying from a PDF viewer therefore gives you the letters in reading order, often with columns run together, numbers split across lines and headings mixed into the data, which is why pasting into a spreadsheet rarely works.

Rebuilding a table means working backwards from those drawing instructions: deciding which lines form a grid, which words belong to which cell, where a cell spans several columns and whether 1.234 is one thousand two hundred and thirty-four or one point two three four. Doing that reliably for every kind of document is what this page is built for.

Getting the numbers out is only half the job; people also want the sheet to look like the document. That is why the converter carries over merged cells in headings, bold and italic text, font sizes, text and fill colours, cell borders, alignment, column widths and row heights. A two-level header such as a year spanning its quarters stays one merged cell, exactly as in the PDF.

This is what PDF to Excel without losing formatting should mean: the table is rebuilt cell by cell, rather than approximated with spaces. Text outside tables, such as the report title, an address block or notes under a table, is kept in its own rows above and below, so nothing is lost when you choose Like the PDF.

The download is a standard XLSX workbook, the format used by Microsoft Excel since 2007 and opened by every spreadsheet program. Choosing PDF to XLSX rather than the older XLS format means no row limits of the past, Unicode text in any language, and a smaller file.

Each worksheet is named after its page or table, the header row of a table stays frozen at the top while you scroll, and every column has a filter button when you choose Tables only or All in one sheet. If you need plain values for another program or a database, download CSV instead: one CSV file for a single sheet, or a ZIP with one CSV per sheet.

A scanned document is a picture of a page, so there is no text inside it to copy. For a scanned PDF to Excel conversion, each page is read with OCR (optical character recognition). Before reading, the page is straightened if it was scanned at a slight angle, table lines are found and then removed so they are not mistaken for letters, and dark header bands are inverted so white text on a coloured background can be read too.

The text that comes out is placed on the same grid as a digital document, so scanned tables get the same merged cells, real numbers and dates. Scanned pages are found automatically; you can also choose OCR for every page, or switch it off, under More options. Pick the language of the text there: 29 languages are available, including Hindi, Marathi, Bengali, Tamil, Telugu, Gujarati, Arabic, Chinese, Japanese and Korean, each combined with English.

Accountants, tax preparers and small businesses convert statements every month. For a bank statement PDF to Excel, choose All in one sheet. The transactions from every page are joined into a single table, the column headings that repeat at the top of each page are written only once, and the header row is frozen with filters so you can find a payee or a month in seconds.

Dates become real dates, and debit, credit and balance columns become real numbers, including Indian digit grouping such as 1,23,456.78 and amounts marked Cr or Dr. That means you can reconcile, total a category or build a pivot table immediately. Statements downloaded from net banking are digital and convert perfectly; statements that were printed and scanned are read with OCR.

Here is a typical month-end routine. Download the statement from net banking as a PDF, add it here, choose All in one sheet and press Convert to Excel. In the preview, check that the first and last transactions match the statement and that the closing balance is right; then download the workbook.

In Excel, press Ctrl+T to turn the range into a table, add a column called Category, and type a category for each payee, or use a lookup against a list of payees you have categorised before. A PivotTable with Category in rows and the Debit column as the value gives a spending summary for the month, and a second one by date shows how the balance moved. Because every date and amount is already a real value, the whole job takes minutes instead of an afternoon of typing.

If you have several accounts, convert all the statements together, then copy each sheet into one workbook. Add a column with the account name before you combine them, and you can analyse all your accounts in a single PivotTable.

Tables come in two kinds. Ruled tables have lines between their cells, which tell the converter exactly where each cell begins and ends, including cells that span several columns. Borderless tables, common in financial statements and annual reports, line their numbers up by position instead; the converter finds those columns from the alignment of the text and keeps indented labels in their own column.

Either way, a PDF table to Excel conversion here produces one cell per value, never a whole line of text squeezed into column A. When a page has several tables, Tables only gives each its own worksheet so they can be used separately.

Sometimes you only need the data. To extract tables from PDF reports, research papers, invoices or government statistics, choose Tables only. The surrounding text is left out, each table gets a clean worksheet with its header row frozen, and numbers keep their full precision, so you can paste them into an analysis or load them into a database through the CSV download.

Use the Pages box to take tables from just the pages you need, such as 4-7 or 12, 15, 20-end, which keeps the workbook small when a long report has only a few tables of interest.

Suppliers often send invoices as PDF. To collect the line items of many invoices in one place, add the PDFs together and choose Tables only. Each workbook then holds the item table of its invoice, with quantities and prices as numbers. Copy the rows into one master sheet, add the invoice number and date from the top of each invoice, and you have a purchase register you can filter by product or supplier.

For one-off checks, Like the PDF is faster: the invoice looks the same as the document, and you can add a formula next to each line to check that quantity times price equals the amount shown, a quick way to catch billing mistakes.

A number that looks right but is stored as text is the most common annoyance after a conversion: SUM returns zero and sorting puts 100 before 20. Here every value is checked. Amounts with thousand separators, currency symbols such as $, €, £, ¥ and ₹, negatives written as -1,234 or (1,234), and percentages such as 12.5% become real numbers, and each cell gets a number format that shows it the way it was printed.

Dates such as 31-12-2026, 12/31/2026, 2026-12-31 or 31 Dec 2026 become real Excel dates. If your document writes the day or the month first, set Dates under More options to be certain; the decimal mark (1,234.50 or 1.234,50) is detected automatically and can be set by hand too. Values that only look like numbers, such as account numbers with leading zeros, long card or ID numbers and phone numbers, stay as text so no digit is lost.

Numbers are written differently around the world, and a converter has to read them all. In India, amounts are grouped in lakhs and crores, such as 1,23,45,678.90; in the United States and United Kingdom the same amount is 12,345,678.90; much of Europe writes 12.345.678,90, France and many other countries use a space, as in 12 345 678,90, and Switzerland often uses an apostrophe, as in 12'345'678.90. All of these are recognised, and the document as a whole is checked to decide whether the comma or the dot is the decimal mark.

Dates vary just as much. Day first, as in 31/12/2026, is used in most of the world; month first, as in 12/31/2026, mainly in the United States; and year first, as in 2026-12-31, in East Asia and in many computer systems. Dates with month names, such as 31 Dec 2026 or Dec 31, 2026, are recognised too. When a date such as 04/05/2026 could be read both ways, set Dates to Day first or Month first so every date in the file is read the same way.

To go from PDF to Google Sheets, convert here, then open Google Drive and upload the XLSX file, or in Google Sheets choose File, then Import, then Upload. Google converts it to a sheet with the merged cells, number formats and colours intact. CSV works too if you only need the values.

Apple Numbers opens the XLSX file directly on a Mac, iPhone or iPad, and LibreOffice Calc and WPS Office open it on Windows and Linux. On a phone, download the file and open it in the Excel, Sheets or Numbers app.

Pick XLSX for nearly everything: it keeps formatting, merged cells, several worksheets, frozen headers and filters, and opens in every spreadsheet program. Pick CSV when the data is going into another system, such as accounting software, a database, a programming script or an import screen that asks for CSV; CSV holds only values, one sheet per file.

Google Sheets users can upload the XLSX file directly. If you share the workbook with others, XLSX keeps it looking the same for everyone, while CSV may show dates and decimals differently depending on each person's regional settings.

After converting, the result appears in a spreadsheet-style preview with column letters, row numbers and tabs for each worksheet. Merged cells are shown merged, bold text is bold, and numbers are right-aligned, which is a quick visual sign that they are real numbers rather than text.

Use the preview to choose the best layout. If a long statement shows a separate sheet for every page, switch to All in one sheet and convert again; if a report shows too much text around a table, switch to Tables only. Converting again takes only seconds.

Long documents are fine. Up to 500 pages can be converted in one go, and files up to 50 MB can be uploaded. Digital pages take well under a second each, so even a long annual report is usually ready in under a minute; scanned pages take a few seconds each because every page is read with OCR.

For very large scanned files, converting only the pages with tables, using the Pages box, is the quickest route. If a file is larger than 50 MB, use Split PDF to cut it into parts, convert each part and copy the sheets together.

This is PDF to Excel free of charge with no sign-up and no watermark. You can convert up to 10 PDFs of 50 MB each at a time and up to 500 pages per file, with OCR included, which is far more than most free plans allow.

There are no hidden pages: the preview shows exactly what is in the download, and every worksheet is in the file. A fair-use limit of 60 conversions an hour keeps the service fast for everyone.

Add up to 10 PDFs at once. They are uploaded one after another and converted in turn, and each shows its progress. When they are done, download each workbook on its own or press All (ZIP) to save every XLSX file in one go.

Password-protected PDFs are not skipped: the file shows a password box, and once you type the password it is unlocked on the server, converted and deleted with everything else.

Once your workbook is open, a few Excel features save a lot of time. Format as Table (Ctrl+T) turns a converted range into a table with banded rows and automatic totals. Remove Duplicates cleans up statements that were exported twice, and Text to Columns can split a column such as 'Mumbai, Maharashtra' into two if you need it.

PivotTables summarise a long statement or sales list in a few clicks, for example spending per month or revenue per region, and conditional formatting highlights unusual amounts. Because the converted numbers and dates are real values, all of these work straight away, with no need to multiply by one or retype dates first.

Most documents convert perfectly, but a few things make the job harder. Very low-quality scans, faint fax copies and phone photos taken at an angle can produce reading mistakes, because OCR can only read what is visible. Tables that have no lines and very uneven spacing may be read as text rather than as a table; Like the PDF still keeps that text in place on the sheet.

Pages where the table is itself a picture inside a digital document, such as a screenshot pasted into a report, are read with OCR when you choose Every page under Scanned pages. Rotated pages, handwriting and decorative fonts are the hardest cases; for those, check the preview carefully before using the numbers.

Your PDF is sent over an encrypted connection to our conversion server, used only to make your workbook, and deleted as soon as the result reaches your browser. If you close the page before that, it is deleted automatically within 20 minutes. Files are not stored, shared, read by people or used to train anything.

The preview is drawn in your browser from the finished workbook, so nothing extra is kept on the server. Even the password of a protected PDF is used only for that one conversion and never saved.

Each page is analysed separately. For a digital PDF the converter reads every word with its exact position, font, size, weight and colour, and every drawn line and filled box. Ruled tables are found from their lines first; borderless tables are then looked for in the remaining text by how its words line up in columns, and only accepted when they really look like tables, so paragraphs are never chopped into cells.

A table's cell edges form a grid. Cells that cover more than one grid column or row become merged cells, the words inside each cell become its value, and the style of the cell comes from its text and from any filled box behind it. Scanned pages go through OCR first and are turned into the same words and lines, so they follow the same path. Finally the workbook is written with real values, number formats, column widths and row heights taken from the PDF.

Accuracy is checked on real kinds of documents before every update: ruled tables with merged headings, borderless financial statements with bracketed negatives, multi-page bank statements with Indian number grouping, and scanned copies of each that are slightly rotated and blurred. Each converted workbook is read back and compared value by value with the original data.

Digital documents come out exactly, with every number and date matching. Scanned copies of good quality usually match row for row, and the occasional misread character on a poor scan is the reason the preview is there: look over the numbers that matter before you rely on them.

Everything works with a keyboard as well as a mouse or finger. Press Tab to move between controls and Space or Enter to choose; Ctrl+Enter starts the conversion. Screen readers announce when files are added and when each workbook is ready, and the preview is a real table with row and column headings.

Use the original PDF from the bank, supplier or software whenever you can. A digital file converts perfectly, while a printed and scanned copy depends on the scan quality.

Scan at 300 DPI in black and white or grayscale, keep the page straight and avoid shadows. Phone photos work best in good, even light.

Choose All in one sheet for statements and ledgers, Tables only for data you will analyse, and Like the PDF when the sheet must look like the document.

Convert only the pages you need with the Pages box. It is faster and the workbook stays tidy.

If a column of numbers shows as text, check the decimal mark and date order under More options, then convert again.

For the best result from a scanner, choose 300 DPI, black and white or grayscale, and the document setting rather than photo. Place the page straight against the edge of the glass and close the lid to avoid dark borders. Save the scan as a PDF; several pages can go into one file.

With a phone, use a scanning app or the built-in document scanner in the Notes or Files app on iPhone, or Google Drive on Android. Hold the phone directly above the page in good, even light, without shadows from your hand, and let the app straighten and crop the page before saving it as a PDF.

Before you use converted numbers in a report, a tax return or a payment, take a minute to check them. Compare the totals: add up a column with SUM and compare it with the total printed in the PDF. Check the first and last rows of each table, the number of rows, and any figures that matter most, such as balances and tax amounts.

For scanned documents, look closely at numbers that are easy to confuse, such as 1 and 7, 0 and 8, or 5 and 6, especially on faint copies. Keep the original PDF with the spreadsheet, so anyone checking your work can see the source.