Excel to PDF Converter

To convert Excel to PDF, add your workbook to the box above. The conversion starts straight away, and in a few seconds every page of the PDF appears below so you can check it. By default all columns are fitted across the page, so nothing is cut off on the right, and the header row repeats at the top of each page.

Change the fit, orientation, paper size, sheets, margins or footer, press Apply changes, and the PDF is rebuilt from the same upload in seconds. Charts, colours, borders, merged cells, number formats and calculated formulas all come out the way Excel shows them.

Printing a spreadsheet has always been harder than printing a letter: a sheet can be wider than any page, longer than a hundred pages and full of charts, hidden sheets and print areas. This Excel to PDF converter gives you the same control as Excel's page setup, without needing Excel, on any computer or phone, and shows the result before you download it.

Behind it is the current version of LibreOffice Calc, a mature spreadsheet engine that reads Excel files with great accuracy, running on our server with fonts that match Calibri, Cambria, Arial and Times metric for metric, so text takes the same width as in Excel and rows break in the same places.

The most common complaint about turning spreadsheets into PDFs is columns that spill onto a second page. Excel to PDF fit to one page is solved here in three ways. All columns on one page, the default, scales each sheet so every column fits across the page while long sheets continue downwards, which keeps the text large enough to read. Whole sheet on one page shrinks each sheet to a single page, which suits dashboards and summaries.

Each sheet as one page goes further: every sheet becomes one page of exactly its own size, with no scaling and no page breaks at all, which is perfect for reading on screen or sharing a long table as one image-like page. Actual size and Custom zoom are there when you want full control, and As set in the file uses the page setup saved in the workbook.

A PDF is only useful if it looks like the spreadsheet. Fonts, sizes, bold and italic text, cell colours, borders, merged cells, wrapped text, alignment, conditional formatting results, number formats such as currency, percentages and dates, and red negative numbers are all reproduced. Formulas are printed as their calculated values, exactly as Excel shows them.

Charts and images are kept too, and charts are drawn as sharp vector graphics, so they stay crisp when you zoom in or print. That is what Excel to PDF without losing formatting means here: not an approximation, but the same page Excel would print.

XLSX is the format of every Excel workbook since 2007, and XLSM is the same with macros. To turn an XLSX to PDF, simply add the file; macros are never run, which keeps conversion safe, and the values saved in the workbook are printed.

Workbooks with many sheets keep them in order, each starting on a new page, and hidden or empty sheets are left out automatically. Tick or untick sheets under the file name to choose exactly which ones go into the PDF.

Older Excel files from Excel 97 to 2003 use the XLS format, and many accounting systems, government portals and banks still export it. Converting XLS to PDF works exactly the same way, including the old file's page setup, headers and footers.

XLSB binary workbooks and XLT templates are accepted too, as are OpenDocument spreadsheets (ODS) from LibreOffice and OpenOffice, and Numbers files from Apple's spreadsheet app.

Excel itself can save excel as PDF: on Windows choose File, Save As, then PDF; on a Mac choose File, Export, then PDF. It works well when the page setup is already right, but it needs Excel installed, and fixing cut-off columns means going through Page Layout settings sheet by sheet.

This page does the same job in any browser, on any device, with the fit, orientation, paper and sheet choices in one place and a preview of every page before you download. It is also the quickest way to convert workbooks for people who use Google Sheets, LibreOffice or Numbers and do not have Excel.

Whatever program made the file, you can convert spreadsheet to PDF here: Microsoft Excel, LibreOffice Calc, Apple Numbers, WPS Office, Zoho Sheet or an export from accounting software such as Tally, QuickBooks or SAP. If it can be saved as XLSX, XLS, ODS or CSV, it can be turned into a clean PDF.

PDF is the right format when you send a spreadsheet to someone who should read it rather than change it: a quotation, an invoice, a timetable, a price list, a report for management or a document for a government portal. It looks the same on every device and prints at the size you chose.

Data exported from websites, banks and databases often comes as CSV, which has no formatting at all. To turn a CSV to PDF that is easy to read, add the file: the columns are separated automatically (comma, semicolon, tab or pipe), sized to fit their contents, and printed with gridlines so every row lines up.

Text in any language is kept, including Hindi, Arabic, Chinese and other scripts, because files are read as UTF-8 and printed with fonts that cover them. If your file uses an unusual separator, choose it under More options and press Apply changes.

For Google Sheets to PDF with more control than the built-in download, choose File, Download, then Microsoft Excel (.xlsx) in Google Sheets, and add that file here. You can then fit every column on the page, choose landscape, repeat the header row, add page numbers and pick the sheets, and see every page before you download.

The same works for Excel Online and Microsoft 365 on the web: download a copy as XLSX and convert it here. Your formatting, charts and formulas come across in the XLSX file.

Orientation can be set to Automatic, which turns wide sheets to landscape and keeps narrow ones portrait, or fixed to portrait or landscape. Paper size can follow the file or be set to A4, Letter, Legal, A3, A5 or Tabloid, and margins to Normal, Narrow, Wide or None.

More options adds the rest of Excel's page setup: printing gridlines, repeating the header row on every page, a footer with page numbers in the form Page 1 of 12, the sheet name, the file name or the date, centring on the page, printing row and column headings, and using or ignoring the print areas saved in the file. You can also get one PDF per sheet in a ZIP, and PDF/A for long-term archiving.

Big sheets need a little planning to print well. A sheet with thirty columns will not be readable on one portrait page, however it is scaled; landscape A4 or Letter roughly doubles the width you can fit at a readable size, and A3 or Tabloid doubles it again. As a rule of thumb, text stays comfortable to read down to about 70% of its original size.

For long lists, keep All columns on one page and let the rows run over as many pages as they need, with the header row repeated and page numbers in the footer. For a wide sheet where some columns are only working notes, hide those columns in Excel or set a print area, so the PDF shows only what the reader needs.

Formulas are printed as their results, exactly as the cells show them, so a reader sees the numbers without being able to change the calculation. Hyperlinks in cells stay clickable in the PDF. Hidden rows and columns stay hidden, and rows hidden by a filter are not printed, just as in Excel.

Cell comments and notes are not printed, and neither are the sheet tabs themselves; each sheet simply starts on a new page. Freeze panes, filters and data validation only matter on screen, so they do not appear in a PDF. If a cell shows ##### in Excel because the column is too narrow, widen the column before converting, or the same marks will be printed.

Every page of the PDF is shown as soon as it is ready. Click a page to see it larger. This is the quickest way to spot a column running onto an extra page, a chart split in two or a sheet you did not mean to include, and to fix it before you send anything.

Changes are fast because the file is not uploaded again: the server keeps your upload while you work and rebuilds the PDF with the new settings in a few seconds.

Add up to 10 workbooks at once. Each is converted as soon as it arrives, and the same settings apply to all of them when you press Apply changes. Download each PDF on its own, or All in one ZIP.

Password-protected workbooks show a password box; type the password and the file is opened and converted. The password is used only for that conversion and is never stored.

On an iPhone, iPad or Android phone, open this page in Safari or Chrome and tap Select Excel file. Files from email attachments, WhatsApp, Google Drive, OneDrive and the Files app can all be chosen. The conversion happens on our server, so a phone gets the same result as a computer, and every page appears for you to check.

Tap a page to see it larger, change the fit or orientation if a column runs over, then tap Download PDF and share it straight from your phone. Nothing needs to be installed, and no Excel licence is needed.

Your file travels over an encrypted connection to our conversion server. It is kept only while you are working on it, so that changes do not need a new upload, and is deleted 20 minutes after your last change, or at once when you remove it, clear the list or leave the page.

Files are never shared, never read by people and never used for anything else. Macros inside workbooks are never run, and links to other files or websites are never updated, so converting is safe even for files from unknown sources.

Each conversion runs in its own fresh copy of LibreOffice Calc with no shared state. The workbook is opened without running macros or updating links, the page setup of each chosen sheet is adjusted to your settings, sheets you did not choose are removed from the working copy, and the result is exported as a tagged PDF that screen readers and search engines can read.

Automatic orientation measures the width of the used columns against the printable width of the page and picks landscape when the sheet is clearly wider. The header row is repeated with the sheet's own print titles when it has them, otherwise with its first row.

Start with All columns on one page. If the text becomes too small, switch to Landscape, Narrow margins or a larger paper size such as A3 or Legal.

Set a print area in Excel for sheets with notes or helper columns you do not want in the PDF, or untick sheets you do not need.

Turn on Page 1 of N in the footer for long reports, so printed pages can be put back in order.

Use Each sheet as one page for documents read on screen, such as a long table sent by email.

Choose PDF/A when the PDF will be archived or submitted to an authority that asks for it.

Before you send a converted workbook, take a moment to look through the pages. Check that every column is visible on the first page, that the header row appears at the top of each following page, and that no chart is split across two pages. Look for cells showing ##### and make sure totals at the bottom of long tables are included.

For documents going to clients or authorities, add page numbers, choose the paper size the receiver uses (A4 in most of the world, Letter in North America) and give the file a clear name before you send it.